cloud

on-premise

COBA Finances

Financial management software designed for educational institutions

cloud

on-premise

COBA Finances

Financial management software designed for educational institutions

Education – K-12 Elementary and Secondary Levels, Education – Higher Education
Finances

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COBA Finances

Financial management software designed for educational institutions

Education – K-12 Elementary and Secondary Levels, Education – Higher Education
Finances

Education – K-12 Elementary and Secondary Levels, Education – Higher Education Finances

A complete and, modular financial management solution

Process all of your financial data, regardless of your institution’s size. The financial COBA Finances software is very flexible and adapts easily to your situation. Simplify your institution’s financial management with its many functionalities including:

budget management,
general ledger document management,
accounts payable and accounts receivable,
amortization and inventory management,
procurement and capital expenditure requisitions.

Secure, integrated solution that is decentralized and customizable

Parameterize the criteria allowing access to functionalities and data for every staff member responsible for financial management in your institution. COBA Finances is fully interoperable and integrated, so it adapts to your requirements.

Speedy preparation of financial statements

Quickly and easily prepare your financial statements, whether summary or detailed, for one or more fiscal years, based on flexible parameters that meet your needs exactly.

Free up your employees from repetitive tasks by letting the financial management COBA Finances software do the bulk production of documents such as tax slips, official receipts, invoices and payment receipts.

The annual financial report generated by the COBA Finances software is presented in accordance with the Quebec Ministère de l’Éducation et de l’Enseignement supérieur (MEES) accounting system (PEC). The report can also be adapted to any other chart of accounts in use at your institution.

Manage accounts receivable easily with the integrated financial COBA Finances software. The solution allows you to adapt each account to the pupil’s family situation, automatically dividing the invoice between the responsible parents, if necessary.

Save time and resources by using the financial management COBA Finances software for your bank transmissions, such as direct deposits for your suppliers, preauthorized debits and refunds for your clients.

Meet the specific needs of clients, pupils, teachers and other users with the COBA Finances web portal. Allow your clients to consult and download their statements of account and tax slips and make payments by credit card. Decentralize your operations by authorizing staff members responsible for your institution’s financial management to consult the budget monitoring reports and product catalogue, complete purchase orders and authorize requests for payment. Allow pupils and teachers to reserve equipment and track all reservations and outstanding loans.

Eliminate repeated data entry and decrease the risk of errors, since COBA Finances was designed to integrate fully with all the software in Berger-Levrault’s COBA suite.

Adapt the structure of the COBA Finances database by adding tabs, pages or fields, based on your needs. Control predefined values and update them in bulk.

Choose the forms that best meet your needs. Invoices, statements of account, receipts, cheques, payment notifications – all the forms provided by COBA Finances are customized. Logo, number of pages, layout – you choose what you want from a catalogue and COBA Finances provides a fully customized document.

Features and modules

Effective budget management

Acquire a user-friendly tool to plan your budgets and update them easily. This functionality allows you to create your worksheets based on various parameters (e.g., prior year information) or simply import an Excel file.

Easier budget monitoring

Consult and analyze your budgets and financial transactions by month or by year, for your entire budget plan. You can even return to the initial transactions posted in the various modules of COBA Finances.

Speedy, flexible closing

Make use of a complete, simple, effective tool for closing fiscal months or years. This functionality allows you, among things, to partially or totally close a month or reopen a month or year with a single click.

Simplified bank reconciliation

Bring together all the monthly data you need to manage your bank reconciliation. A summary table presenting all transactions for the month enables you to easily access deposits, bank transmissions, and cashed and outstanding cheques. You also have the possibility to attach adjusting entries, notes and documents.

Comprehensive accounts receivable management

Manage all your accounts receivable: client and pupil files, invoices, cash receipts and refunds. Simplify the task with the multitude of reports, bulk processing tools, forms and model emails that COBA Finances software provides.

Complete accounts payable management

Manage all your accounts payable: supplier files, orders, requests for payment, invoices and payments. Save time with the multitude of reports, bulk processing tools, forms and model emails that COBA Finances software provides.

Integrated report generator

Create customized reports and share them with other COBA Finances users within your institution. This functionality can generate simple or complex reports, letters, labels, statistics and lists of data.

Single sign-on authentication

Use a single user name and password to access COBA Finances, its web portal and your Microsoft software, given the interoperability between COBA Finances and Microsoft Active Directory.

Procurement

This module has two components:

1. Purchase requisitions

Easily produce a requisition to acquire a good or service from your suppliers. This module enables you to decentralize this operation according to different parameters, including the approval conditions and budget limits granted to each user.

2. Tenders

Easily issue a call for tenders to suppliers to obtain the best price. Among other things, this module allows you to:

issue a form that includes articles from one or more requisitions (e.g., based on product categories) and send it to different suppliers for each tender call;
enter quantities and prices submitted by suppliers;
analyze tenders to determine which is the best;
automatically generate the necessary purchase orders.

Inventory management

Manage and track inventories in your stores. This module, which is fully integrated into COBA Finances’ Accounts payable management functionality, enables you to manage all the account entries related to inventory disposals. It has several components, including:

management of internal and storefront requisitions,
stocktaking,
procurement suggestions.

Capitalizable property management

Track your institution’s inventory of capitalizable property. This module, which is fully integrated into COBA Finances’ Accounts payable management functionality, is parameterizable based on each user’s profile. It has several components including:

stocktaking,
depreciation,
a tool to track operations involving property.

Loans and reservations

Easily manage equipment loans and reservations by your pupils and teachers. This module is linked to the data contained in the Inventory management and Capitalizable property management modules. It works with the COBA Finances web portal, which allows:

pupils and teachers to request reservations,
stock keepers to authorize loans,
all reservations and outstanding loans to be tracked.

Project management

Ensure smooth execution of a multiyear project, with the possibility of defining and tracking the related budget. This module, which is linked to COBA Finances’ Accounts receivable and Accounts payable functionalities, and to the COBA HR and Payroll solution, enables you to:

manage all revenues and expenditures related to the project,
analyze profits and losses in real time,
intervene with the project process.

Capital expenditure requests

Efficiently plan capital expenditures for future years. This decentralized module is parameterizable according to your requirements and the profile of each authorized user. It enables users to submit requests, by department or by service, that are then analyzed and approved. This module is fully integrated with the Budget creation functionality and COBA Finances’ Requisitions module.

Residences

Manage all activities related to student room rentals. With this COBA Finances module, you will be able to:

track the condition of rooms and the furniture in them,
track work to be done in rooms,
track and update leases,
create invoices and receipts in accounts receivable.

COBA | Berger-Levrault

COBA | Berger-Levrault is a suite of ERP management solutions developed in North America for municipalities, educational institutions and recreation management organizations. For more than 40 years, our integrated and modular solutions have evolved to meet our customers’ needs and requirements. The COBA product suite includes fully integrated human resources, payroll, finance, school records and activities management software.

EXPLORE THE SUITE OF SOFTWARE SOLUTIONS

Professional Services

Berger-Levrault’s professional services team is there to support you: from helping to define your needs, to configuring the software, to ensuring it is fully adopted by users. Our subject matter experts are ready to help you drive efficiency, and give you better control and greater visibility over your operations.

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Interested in our solution?

COBA Finances

Financial management software designed for educational institutions

A complete and, modular financial management solution

Secure, integrated solution that is decentralized and customizable

Speedy preparation of financial statements

Elimination of repetitive tasks

Issuance of TRAFEP financial report

Customized management of accounts receivable

Automated bank transmissions

Complete, scalable web portal

One-time data entry

Flexible, efficient solution

Customized forms

Features and modules

Effective budget management

Easier budget monitoring

Speedy, flexible closing

Simplified bank reconciliation

Comprehensive accounts receivable management

Complete accounts payable management

Integrated report generator

Single sign-on authentication

Procurement

Inventory management

Capitalizable property management

Loans and reservations

Project management

Capital expenditure requests

Residences

COBA | Berger-Levrault

Professional Services

Contact a Berger-Levrault expert

Recommended products

COBA Activities

COBA Collegial

COBA K-12

COBA Finances Financial management software designed for educational institutions

A complete and, modular financial management solution

Secure, integrated solution that is decentralized and customizable

Speedy preparation of financial statements

Elimination of repetitive tasks

Issuance of TRAFEP financial report

Customized management of accounts receivable

Automated bank transmissions

Complete, scalable web portal

One-time data entry

Flexible, efficient solution

Customized forms

Features and modules

COBA | Berger-Levrault

Professional Services

Contact a Berger-Levrault expert

Recommended products

arrow-right COBA Activities

arrow-right COBA Collegial

arrow-right COBA K-12

COBA Finances

Financial management software designed for educational institutions

COBA Activities

COBA Collegial

COBA K-12